How To Write An Effective Email

Writing may seem to be a frequent task especially to students, but it becomes pretty challenging when done in a professional level. Especially in a business setting, writing an email is just a common thing to do everyday. It is a very important line of communication when sending messages to your boss, colleagues and other companies in the industry. Knowing how to write it is not enough, but how to convey the essential information in the message matters more.

According to Doyle (2018), there are seven factors to be mindful about in writing an email professionally and effectively.

• Subject line - It should be simple, short and should basically express the whole context of your email.
• Greeting - Doyle emphasized that even writing a short email needs a greeting. Address the person nicely. Be polite.
• Body length - Being aware of the length is important. It should not be too wordy. Make it as concise as possible. Be direct to the point.
• Formatting - Font should not be too fancy. Note that this is a professional email so it is imperative that it is written in uniform text. Avoid using all caps letters as to not mistake this to an angry message.
• Emoticons and emojis - These smileys are not at all necessary when writing an email. These should rather be avoided. These are just used in regular chat messaging and when you’re sending the email to someone you know at a personal level.
• Grammar and spelling - Keeping the whole context of the email in a refined manner will make it easier to understand. This also include the proper use of punctuation marks (Brunelli, 2018). Doing a quick edit will surely make an impact to the message as a whole.
• Closing - Write a brief closing. Make it sincere and straightforward, as you sign your complete name as the writerFurthermore, there are tips that Spencer (2017) have suggested apart from these factors.

The tips focused more on the content of the email. The message she said should also be written in such a way that the receiver will completely grasp. It is important that you speak the same language so it makes more sense. If an image or animation would help to channel out the message better, then do so. If an email needs a response from the receiver then don’t hesitate to follow up as well. These are just suggestions, rather recommendations on how to make an effective email. With these simple reminders, it is not at all difficult, especially to us starters in the business workplace to compose a routine message. Practice makes perfect.

Reference:

1. Brunelli, LM. (2018, March 26). How to Write Effective Emails. The Balance Careers. Retrieved from https://www.thebalancecareers.com/write-email-that-gets-response-3542570
2. Doyle, A. (2018, August 30). How to Write and Send Professional Email Messages. The Balance Careers. Retrieved from https://www.thebalancecareers.com/how-to-write-and-send-professional-email-messages-2061892
3. Spencer, L. (2017, October 16). How to Write a More Effective Email. Envatotuts+. Retrieved from https://business.tutsplus.com/tutorials/write-effective-emails--cms-29621