Functions Of E-Signature Software In Business
Digital transformation plays a very crucial role when it comes to business growth. As a result, most businesses are slowly digitalizing their processes to rhyme with the current trend. This has also seen most companies adopting electronic signatures in their workflows. It no longer makes sense to prepare contract documents, mail them to the recipient only for them to print and deliver the signed hard copies. This is not just a waste of time and resources, but it’s also one of the courses of inefficiencies and delays in most organization. In some instances, there is also the occurrence of lost contracts and documents which can be very detrimental to a company. E-signature software is increasingly being adopted in almost all departments in an organization including human resource departments. This is because e-signature is also being considered as legal and binding just like the standard signatures.
What is E-signature software?
This is a software that allows signing of contracts digitally with a formal signature. The main aim of using e-signature is to speed up contractual agreements that require a signature to be considered legal and binding. The signature is usually created using either a mouse, touchpad or a tablet. E-signature replaces paper forms with digital documents that can be easily tracked and audited. E-signature comes in handy especially when the parties involved in a contract are remotely placed.
What are the features?
Reminders and expiration: sometimes you might be having loads of documents that ought to be signed. The feature acts as a reminder and alerts the signer on documents that are waiting to be signed. It further goes ahead to arrange them in order of the expiration. Thus, you can prioritize on the most urgent documents to avoid missing a deadline. Mass signature: this is a feature that facilitates the sending of documents that requires thousands of signers at a go. The feature ensures that there is no delay waiting for different signers to append their signatures.
Sign-in -process: for E-signature software to be reliable, it should guarantee the security of the documents that are being signed. The sign-in-process feature ensures the authenticating process is secure and seamless thus assuring document integrity.
Mobile use: this allows users to send and sign documents from their mobile devices quickly. The feature comes in handy especially for field officers who spend limited time in the office. The staff can work in real time thus boosting their efficiency as documents don’t have to wait until they are back in the office to be signed.
Signature workflow: this functionality allows the senders or administrators to set up and track documents with ease through multiple signature steps.
Reporting: the software helps in generating standard reports as well as creating customized reports to manage the signing process. Without reports, tracking workflow becomes difficult. It also makes it easy to detect where some gaps and loopholes need to be sealed on time.
Text-to-sign functionality: this enables users as well as their customers to sign contracts via text messages. Signature history and audit: this helps in tracking all documents signing history to ensure there is full compliance with the required regulations.
